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How to Set Up Emergency Contacts: Tips and Best Practices

Setting up emergency contacts is something that requires a lot of thought and consideration - stay tuned to read about tips and best practices for setting up emergency contacts.

What are the best practices for setting up emergency contacts?

Short Answer: Organise your emergency contacts in different categories, which will make it easy for you

  • Gather important information about your emergency contacts 
  • The emergency contact should be the type of people who are easily contactable and readily available 
  • Make sure that you don’t overcrowd your emergency contact list 
  • The people you select could potentially save your life in the event of an emergency

Why It’s Important to Have Emergency Contacts

An emergency contact is a person who you have selected to be notified in case of an emergency, which could include:

  • Accidents 
  • Unexpected events 
  • Medical emergencies

They are important because they can provide crucial information to first responders or medical personnel, and can be a source of support for you and your loved ones during a difficult time.

It’s important to choose your emergency contacts carefully, making sure they are the people you:

  • Trust 
  • Are reliable 
  • Can help if needed

When it comes to the importance of emergency contacts, here are some reasons that we will now look into:

Quick access to medical information

In case of a medical emergency, emergency contacts can provide information about your medical history, medications and allergies as well. Medical personnel and emergency responders will utilise this information.

Planning for the unexpected

Emergencies can happen at any time, and having emergency contacts in place can help you be better prepared for the unexpected.

Notification to family and friends

In the event of an accident or emergency, your emergency contact will be notified to let them know what’s happened, and keep them updated on your condition.

Peace of mind

Knowing that you have designated emergency contacts can provide peace of mind for you and your loved ones, especially if you live alone or have a certain medical condition.

Assistance with daily tasks

Your emergency contact can help you with daily tasks like taking care of children or pets, picking up medicine prescriptions and running other errands.

Having emergency contacts is an important part of being prepared for emergencies and making sure that you have a support system in place in case something happens.

Essential Information to Include in Your Emergency Contact List

Having an up-to-date emergency contact list because it helps medical personnel quickly get in touch with someone who knows you well and can provide the necessary information about your medical history.

When creating an emergency contact list, you will need to include essential information, such as:

  • Your name 
  • Name and relationship of each emergency contact 
  • Their phone numbers 
  • Their email addresses 
  • Home address of emergency contact

Let’s now look into these points in detail:

Your name

You will need to state your name in the emergency contact list, for the medical responders to identify who you are.

Name and relationship of each emergency contact

List the name and relationship of each emergency contact. Be sure to indicate whether they are a spouse, sibling or a friend.

Their phone numbers

Include the phone numbers for each emergency contact, such as their home number, mobile number and their work number as well.

Their email address

If possible, you can also add the emergency contact’s email address, as it is another way to contact them if other methods are not working.

Home address of emergency contact

Don’t forget to include the home address of the emergency contact - the city, the state and the zip code.

It would be beneficial to keep a copy of your emergency list in a safe and easily accessible place, such as your phone.

Who Should Be on Your Emergency Contact List

Your emergency contact list should include the people you trust and who are willing and able to assist you in case of an emergency. Let’s look at some examples of who you might consider including on your emergency contact list:

  • Close friends - These are the people who know you very well, and can be reliable, dependable and trustworthy to help during an unexpected emergency.
  • Immediate family - Your immediate family will be your parents, spouse, or children. They will be able to donate blood if you are in need of it, as you’ll be of the same blood group.
  • Neighbours - If you have neighbours you are close to and trust, consider including them into your emergency contact list, especially since they live close by to you and will be able to bring you anything you need in case.
  • Co-workers - Additionally, adding your co-workers into your emergency contact list is a good idea. You might be spending a lot of time at work, and may be close with a few co-workers, who could potentially save your life.

When choosing your emergency contacts, think about their availability and proximity. You want to choose people who are easy to contact and who can get to you quickly if needed.

Make sure to communicate with each person on your emergency contact list to let them know that they are listed and to confirm that they are willing to be contacted in case of an emergency.

The emergency contacts you choose will have to make hard decisions for you, meaning you will have to trust them with the ultimate decision.

Tips to Keeping Your Emergency Contact List Up-to-Date and Accessible

An emergency contact list needs to be kept up-to-date and accessible for many reasons, here are some helpful tips to do so:

Consider including emergency services

In addition to your emergency contacts, you might want to consider including emergency services as well - such as a hospital or police department. This can be helpful especially if you are travelling or you are in an unfamiliar area.

Use a digital emergency contact app

There are many digital emergency contact apps available that allow you to store your emergency contact list on your phone and share it with others. Some of these apps include insurance information, medical information, and other necessary information that can be easily accessed in case of an emergency.

Keep your list in a safe and accessible place

You will need to store a copy of your emergency contact list in a safe and accessible place, such as your phone or your wallet. Keep a printed copy both at home and work, making sure that your family and close friends know where to find it.

Review and update your list regularly

Review your emergency contact list at least once a year and update it as needed. Be sure to remove and add any contacts, update the phone numbers and addresses, and include any new information.

Make sure your emergency contacts are aware

Talk to your chosen emergency contacts and let them know that you trust them enough to add them into your emergency contact list. Communicate with them regularly to confirm their contact information and availability.

When you’re consistent with your emergency contact list it will make a medical responders job a lot easier.

Related Questions

What other information will the emergency contacts need to know?

Other important information your emergency contacts will need to know would include your insurance information, daily routine, any other special needs or accommodations and not forgetting your emergency plan, too.

Knowing these extra points of information will help them be better prepared to assist you in an emergency situation.

How many emergency contacts are recommended?

It is generally recommended to have at least two emergency contacts listed in case one is unreachable or unavailable.

However, the number of emergency contacts you list ultimately depends on your personal preferences and circumstances.

The key point is to choose people you trust and who know you well, and for them to be aware of their role in case of an emergency.


In today’s blog article we spoke about tips and best practices for setting up emergency contacts.


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